Fellows FAQs

GENERAL:

1. How much money is awarded?

  • Fellowship awards will range up to $15,000 per person per year. Renewal grants usually decrease in amount in the second and third years and are usually capped at $10,000.

2. Are the awards renewable?

  • Awards are renewable up to a total of three years, but renewal will be based on continued need and impact, as well as availability of funds.

3. How many fellowships are awarded each year?

  • Typically, three to four new Fellowships are awarded annually.

4. Who is eligible to apply?

  • Applicants may be lay or ordained, they do not have to be considering ordained ministry to be an ECF Fellow. Applicants must be a member of the Episcopal Church or any member church of the Anglican Communion.

5. What is the 2017 application deadline?

  • March 10, 2017 (by midnight local time online, received or postmarked for mailed materials)

6. When will 2017 applicants be notified of a decision?

  • May 26, 2017

7. Can I submit a hard copy of the application?

  • Yes, you may submit a paper application. PDF copies of the applications are available to download and print. We strongly prefer all mailed materials to arrive at the same time in one package.

8. Can I email application materials, including letters of reccommentdation / reference and transcripts?

  • No, do not email any application materials.

9. What are the acceptable types of materials and file formats for submitting writing samples and other application materials?

  • Online application materials can be submitted as Word (.doc and .docx) and PDF (.pdf) documents with the following two exceptions: the ministry application project buget can be an Excel (.xls and .xlsx) file and the academic application transcrips can only be PDF (.pdf) files. Mailed applications should only include paper materials that can be copied and reproduced. Please do not include video, audio, books or bound publications, or other materials which cannot be sent via postal mail as these materials will not be sent to members of the selection committee.

10. Can I submit an online application, but mail my letters of reference and recommendation and/or transcripts?

  • Yes, you can submit part of your application online. You have the option to attach your letters and transcripts online, mail them together yourself, or have your letters/transcripts mailed to ECF by those who are preparing them. All mailed documents must be postmarked by March 10, 2017.

11. Can reference letters, recommendation letters, or transcripts be mailed directly to ECF?

  • While we strongly prefer all materials to arrive at the same time in the online application or mailed together in one package, we will accept documents sent to us separately when necessary. All documents must be postmarked by March 10, 2017. Please do not email any of these materials.

12. Can I save my online application and complete it later?

  • No. Once you navigate away from the application web page, your information will be lost. Please prepare all your materials in advance, so you can submit all of your application materials online at one time.

13. What should be included with "Household Expenses" when filling out my financial information?

  • Include your living expenses and those things you must pay for, such as tuition or seminar fees, room & board expenses such as rent, mortgage, utilities, food, etc., medical insurance costs, educational materials such as books or other supplies, loan payments, childcare expenses, gas or public transportation costs, expenses on behalf of your family, or other costs. If some of your expenses do not easily fit in the categories provided, please describe expenses in the comments section of the form.

14. If I have questions about whether my proposal is a good fit, can I call to discuss it?

  • Yes, but please contact ECF well before the March 10, 2017 deadline. You can email Brendon Hunter, Program Director, at bhunter@episcopalfoundation.org or telephone ECF at 800-697-2858.

ACADEMIC TRACK:

15. Can I apply for a fellowship for my M.Div. degree?

  • No. The intention of the ECF Fellowship is to foster research and ministry that will strengthen leadership in the Church. This may be in conjunction with studies in doctoral or masters level programs but are not intended to supplement first professional degrees such as a M.Div., J.D., or M.D.

16. What if I have applied to academic programs, but do not know the institution I will be attending at the time fellowship applications are due?

  • Applicants who have not yet received decisions on their applications to academic programs or have not yet made a decision on where they will be enrolled during the upcoming academic year are not precluded from applying. On the ECF fellowship application form, list academic institutions/programs under consideration.

17. Who should write my letters of reference?

  • Academic track applicants should have one reference should come from their academic advisor, or equivalent, in the applicant's current academic program. Alternatively, the reference letter may be made by the advisor or equivalent of an applicant's prior degree program if the applicant will be enrolling in a new academic program during the upcoming fall term. A letter of reference from the diocesan bishop of the diocese in which the applicant is currently canonically resident is required in addition to the academic advisor reference letter.

18. May I submit more than the required number of letters of reference?

  • No. Do not submit any more than the required number of letters of reference.

19. May I submit fewer than three or more than three letters of recommendation?

  • You may submit fewer than three letters of recommendation, but you may not submit more than three.

20. How can writers of letters of reference or recommendation submit their letters?

  • Letters can be mailed directly to ECF, sent to the applicant to be submitted in the online application, or mailed to the applicant who will then in turn mail in their application materials to ECF. Do not email letters or recommendation or reference.

21. What information should the letters of reference/recommendation contain?

  • There is no specific length or criteria required for any of the letters. The letters of reference are meant to ensure the academic advisor, or equivalent, and diocesan bishop are aware and supportive of the person's fellowship application. For all of the letters it would be helpful for recommenders to speak to the applicant's preparation, qualifications, and commitment to the work for which they seek funding.

MINISTRY TRACK:

21. Who should write my letters of reference?

  • A letter of reference by the rector or vicar of an Episcopal or Anglican congregation, or the director of an organization or ministry is required. Often this is from the leader of the congregation/organization where the applicant is a member, or where the applicant's ministry will take place. If the applicant is the rector/vicar of a congregation, a warden may write the letter.
    Additionally, a letter of reference from the diocesan bishop of the diocese in which the applicant is currently canonically resident is required in addition to the rector/director reference letter. Please contact us if you have specific questions about your reference letters.

22. May I submit more than the required number of letters of reference?

  • No. Do not submit any more than the required number of letters of reference.

23. May I submit fewer than three or more than three letters of recommendation?

  • You may submit fewer than three letters of recommendation, but you may not submit more than three.

24. How can writers of letters of reference or recommendation submit their letters?

  • Letters can be mailed directly to ECF, sent to the applicant to be submitted in the online application, or mailed to the applicant who will then in turn mail in their application materials to ECF. Do not email letters or recommendation or reference.

25. What information should the letters of reference/recommendation contain?

  • There is no specific length or criteria required for any of the letters. The letters of reference are meant to ensure the rector/director and diocesan bishop are aware and supportive of the person's fellowship application. For all of the letters it would be helpful for recommenders to speak to the applicant's preparation, qualifications, and commitment to the work for which they seek funding.
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